7 Google Docs Productivity Tips

For a whole lot of hundreds of thousands of customers, Google Docs is in common if not fixed use. Behind it is obvious simplicity—simply open it up and begin typing—there are quite a few options and instruments to discover, lots of which provide help to tailor the app to your wants and may enhance your productiveness and your workflow.

We’ve picked out a few of our favorites—and not less than a few of them ought to provide help to do extra in much less time inside Google Docs.

Dictate Your Text

Dictating paperwork would not work for everybody, however you possibly can not less than give it a strive in Google Docs: Open the Tools menu and select Voice typing to get began. If you discover it simpler, use the keyboard shortcut, Ctrl+Shift+S in Windows or Cmd+Shift+S in macOS.

Click the microphone that seems onscreen and begin talking. You’ll see your phrases written out as you say them, and you may stick with it typing if you could make edits and clarifications. Click on the mic button once more to show off dictation mode.

You can do extra together with your voice than you may assume: Commands similar to “select paragraph” and “go to the end of the line” are supported, for instance. Try experimenting with completely different instructions for formatting, and seek the advice of the total record of phrases here.

Create New Documents Quickly

If you wish to create a brand new Google Docs doc rapidly, simply sort “docs.new” into your browser’s handle bar and hit Enter. To make the method quicker nonetheless, you may create a desktop shortcut or a browser bookmark pointing to the identical hyperlink shortcut.

You can use the substitutions function in a wide range of methods.

Google through David Nield

Set Up Your Own Substitutions

Open the Tools menu in Google Docs, decide Preferences, then swap to Substitutions: You’ll see an inventory of character mixtures that Google Docs will mechanically change with one thing else while you sort them (appropriately formatting fractions, for instance).

To create your personal substitutions, simply use the Replace and With containers on the high of the record. You may edit present subscriptions, take away substitutions utilizing the crosses on the best facet, or disable and allow substitutions utilizing the checkboxes on the left.

How you utilize substitutions is as much as you: changing “–” with a real em sprint (—), correcting misspellings that you just usually make, typing quick abbreviations that then get changed with commonplace lengthy phrases; there are all types of makes use of.

Collaborate on Emails

Google Docs is tightly linked to Google’s e mail shopper, as you’ll count on, and you need to use Docs to work on emails for Gmail till they’re able to go. From inside Google Docs, select Insert, then Building blocks, after which decide Email draft to get began.

You’re in a position to @-mention folks to fill out e mail addresses, and the e-mail will be written in the primary textual content area—while you’re able to ship it to Gmail, click on on the blue e mail icon simply to the left in Google Docs and a brand new Gmail draft will seem on display screen.

Change the Fonts and Layout

You do not must accept the default look that Gmail provides you: Set up the structure and textual content formatting choices in order that they work finest for you. Fonts is likely to be a part of that, and proper on the high of the fonts record drop-down you possibly can choose Add fonts to import new ones.

There are a number of different choices moreover fonts, just like the zoom drop-down on the toolbar. Meanwhile, in case you open the File menu and decide Page setup you have got the choice of switching to a Pageless view, which appears to be like like one lengthy doc, with out web page breaks.

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